London Global Shapers Privacy Notice

3 June 2018

 

London Global Shapers (LGS) is a community of volunteers and not a legal entity. Nevertheless, we are committed to protecting your personal data.  This privacy notice sets out how we collect, store and use personal data which is submitted on our website.

 

If you have any questions about this notice or your personal information, please contact us by email at ldnshapers@gmail.com. LGS are a volunteer and informal community and ask that you engage with us with this in mind.

 

 

Definitions:

Personal data/personal information - any information which can identify an individual

Third Parties - those outside LGS who use data from LGS for defined tasks

 

How Do We Collect Information?

We may collect information about you when we interact with you, including in person, by phone, by email, or via our website.

We also receive information from Third Parties, including ticketing platforms such as Eventbrite, and by word of mouth.

LGS may process personal data of website visitors under the lawful bases of legitimate interest and consent. Special Category Information is processed under further lawful bases including explicit consent and legitimate activities of a charity or non-profit.

 

What Information Do We Collect?

The information we collect may include:

  • Name

  • Email address

  • Job title and place of work

  • Social media contact data

 

 

How Do We Use Your Information?

We may use your personal information to:

  • Provide services to you;

  • Inform you about our services and activities;

  • For administrative purposes (including for events);

  • Enable record keeping (including feedback, surveys); and

  • Comply with a legal requirement

 

We may contact you with service updates and/or marketing content, via your preferred means of communication. Our aim is to avoid sending you unwanted communications.

 

Do we disclose your information to Third Parties?

We will not pass your personal information to other organisations for them to use for their own marketing purposes (e.g. we will never sell your personal information).

We may disclose your personal information in the following circumstances:

  • Where we are required to disclose your personal information in order to comply with applicable laws or the disclosure is necessary for purposes of national security, taxation or criminal investigation;

  • Where we have your written consent to do so.

  • Regarding and including communications with the World Economic Forum

 

How Do We Store and Protect Your Information?

We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorised access, alteration, disclosure or destruction of your personal data stored on our website and systems.

We keep most information digitally using secure software.

 

What are your rights?

Under the General Data Protection Regulation, you have the right to:

 

  • Access your personal information.  You have a right to obtain confirmation that your personal information is being processed and further to request a copy of the personal information that we hold about you. 

  • Amend your personal information.  You may edit your personal information at any time.

  • Request to have your personal information deleted. 

  • Restrict processing of your personal information.  You have the right to restrict the processing of your personal data. We will continue to store your data but not further process it, so we can ensure that the restriction is enforced in the future.

  • Object to processing of your information in certain circumstances. You may object to your personal information being processed for marketing and research purposes.

  • Lodge a complaint with a supervisory authority.  If you wish to lodge a complaint or seek advice from a supervisory authority, please contact The Office of the Information Commissioner.

  • Withdraw your consent to processing at any time.

 

If you wish to exercise any of these rights please contact us via one of the methods set out in the How Can You Update, Change or Remove Your Information? of this Notice.

 

 

 

What Happens If Something Goes Wrong?

  • If you are unhappy about our handling of your data, the volunteers will do their best to resolve the matter for you.

  • You have the option, if our actions seem insufficient, to contact: Information Commissioner’s Office, online at ICO.org.uk or telephone 0303 123 1113.

 

How Can You Update, Change or Remove Your Information?

Please contact us by any of the following methods:

 

Subject Access Requests

To access the information that we hold about you, please make a written request by email

 

Other websites

This privacy notice does not cover the links within this website linking to other websites. We encourage you to read the privacy statements on the other websites you visit.

 

Changes to this privacy notice

We keep our privacy notice under regular review. This privacy notice was last updated on 3rd June 2018.

 

Overall, our aims are to ensure that you:

  • Know what data we hold;

  • Understand why we hold that data;

  • Can access, change and remove that data on request (subject to requirement of law);

  • Can see a clear path for help if you feel it is necessary.

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